Inventory control
Add and edit vehicles, decode VINs, manage photos, import inventory from a URL, review imported records, publish or unpublish listings, mark units sold, and reopen them when circumstances change.
About CARMATCH AI
Built for the whole journey, not one transaction.
CARMATCH AI connects the operating reality of an independent dealership with the experience of the people trying to find, understand, and move forward with the right vehicle.
Why we exist
The work was connected. The tools were not.
Independent dealers do not experience inventory, customers, paperwork, follow-up, and financial results as separate businesses. They are different moments in the same day.
Car shoppers feel the same fragmentation from the other side: repeated information, uncertain next steps, and conversations that lose the context of the vehicle they actually want.
CARMATCH AI was built to close that gap. It brings dealership records into one operating context and gives shoppers a clearer path from discovery through readiness and follow-up.
For the dealership
Fewer disconnected handoffs and a clearer view of what is happening across the lot.
For the shopper
A more coherent experience with less repetition and more visible next steps.
The dealer command center
Organized around the way a dealership works.
The dashboard is divided into four practical areas. Each one gives a team a focused place to act while preserving the context shared across the dealership.
A live overview, global search, and quick-create menu keep current priorities and frequent actions within reach from the shared workspace shell.
01
Sell
Move from a stocked vehicle to a completed customer journey.
- Overview
- Inventory
- Leads
- Customers
- Pipeline
- Calendar
02
Operate
Keep the records behind every vehicle and business decision connected.
- Finance
- Receipts
- Document vault
- Tax desk
03
Grow
Turn current dealership activity into informed outreach and decisions.
- Marketing
- AI Desk
- Reports
04
Admin
Control who can act, how the dealership appears, and how work is governed.
- Team
- Settings
Sell with context
From vehicle intake to customer progress.
Inventory and CRM are not isolated lists. CARMATCH AI keeps the vehicle, buyer, approval information, appointments, documents, and deal stage close enough to guide the next useful action.
Lead and customer records
Capture leads, update their stage, qualify intent, convert them into customers, and keep profiles, notes, communication history, documents, appointments, and deal context together.
A working deal pipeline
Move opportunities through clear stages, edit deal details, record won or lost outcomes, and reopen a deal without reconstructing its history.
Calendar and task ownership
Coordinate appointments, test drives, document collection, reminders, and follow-up work so the next action has an owner and a date.
Approval DNA and matching
Capture a buyer’s approval profile, compare it with dealership programs and real inventory, then review ranked fits, risks, needed documents, and practical next actions.
Credit application intake
Send secure application invitations, connect submissions to the correct customer and vehicle context, and bring the resulting information into the dealer workflow for review.
Operate with evidence
The records behind the result stay visible.
A vehicle outcome is only useful when a team can trace the expenses, receipts, documents, categories, and decisions behind it. Operational modules preserve those links and make review a normal part of the workflow.
Vehicle and business finance
See acquisition, vehicle-linked expenses, overhead, invested amount, projected outcomes, realized results, aging, and return context from the records already attached to the operation.
Receipt intelligence
Upload receipts, extract key details with AI assistance, flag possible duplicates, review the result, assign each expense to a vehicle or the business, and approve it before it reaches finance.
Secure document vault
Store customer-linked files, track their status, retrieve them through controlled access, and keep document readiness visible to the people responsible for moving the process forward.
Tax desk
Organize categorized expenses by year, surface records that still need categorization, distinguish operating expenses from vehicle-linked spending, and prepare detailed exports for professional review.
Management reporting
Review profit and loss, sales activity, and inventory aging by year, then export the underlying detail when deeper analysis or outside collaboration is needed.
Review before posting
Sensitive financial and document actions remain permission-aware and reviewable. AI can prepare the work, but it does not quietly rewrite the dealership’s records.
Grow with human control
AI prepares. Your team decides.
CARMATCH AI uses live operational context to help summarize, draft, prioritize, and explain. Suggestions surface confidence and reasoning where judgment matters, and people remain in control of what is accepted, sent, or changed.
Campaigns grounded in CRM context
Draft and save outreach, select real customer segments, send approved email campaigns, and retain per-recipient delivery records for operational follow-through.
Vehicle-aware social drafts
Create social post drafts from actual vehicle records, refine the message, and keep publishing decisions with the dealership team.
AI Desk
Generate a daily briefing from live dealership metrics, ask operational questions, and review suggested actions with confidence and reasoning before accepting or rejecting them.
Team and role controls
Invite team members, assign roles, manage status, and protect sensitive workflows with server-side permission checks.
Dealership settings
Maintain the dealership profile, public-facing details, approval programs, finance defaults, and AI preferences from one controlled area.
Dealer-scoped by design
Dealer-owned records are separated by dealership membership and access policy so teams work inside the correct operating context.
For everyday car shoppers
More clarity before, during, and after the application.
The shopper experience is designed to preserve choice. Explore real vehicles, understand the details, decide when to apply, and keep track of what comes next.
Browse real inventory
Search available vehicles, filter by relevant attributes, change sort order, move through results, and open the dealership profile behind a listing.
Understand the vehicle
Review the gallery, specifications, highlights, market context, estimated payment scenarios, and the information needed to decide whether a vehicle deserves the next step.
Apply with context
Start from a vehicle or a secure dealer invitation so the application arrives connected to the right dealership, customer journey, and vehicle interest.
Track readiness
Use My Garage to see application progress, a readiness indicator that is not a credit check, required documents, upcoming appointments, and saved or matched vehicles.
Stay in control
Choose what to explore, when to apply, and what information to share while the dealership receives cleaner context for a more useful conversation.
Fewer repeated steps
Connected vehicle, application, document, and appointment context reduces the need to restart the story every time the process moves to another person.
The standard we are building toward
Useful intelligence. Visible evidence. Human accountability.
Real records replace fabricated activity. Dealer access stays scoped. Empty states explain the next action. AI assistance is reviewed where business records or customer outcomes are at stake. That is how CARMATCH AI earns a place in the daily work.
Dealer-scoped recordsReview-first AIReal inventory